Position Title & Grade: Administrative Assistant, FSN-6*; FP-8*
Closing Date: September 10, 2008

ANNOUNCEMENT NUMBER: FSN-90/2008

OPEN TO	:	All Interested Candidates
POSITION	:	Administrative Assistant , FSN-6*; FP-8*
OPENING DATE	:	August 28, 2008
CLOSING DATE	:	September 10, 2008
WORK HOURS	:	Full time; 40 hours/ week.
SALARY	:	*Not-ordinarily Resident (Position Grade: FSN-6* or FP-8 NOR) *Ordinarily Resident: Rp. 53,371,030,- p.a. (Full performance starting salary)

NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST BE RESIDING
IN COUNTRY AND HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. APPLICANTS MUST BE ELIGIBLE FOR EMPLOYMENT UNDER HOST GOVERNMENT LAWS AND REGULATIONS.

The U.S. Embassy in Jakarta is seeking an individual for the position of Administrative Assistant in the Information System Center (ISC).

BASIC FUNCTION OF POSITION:

The incumbent serves as an Administrative Assistant in the U.S. Embassy’s internal Customer Service Center (CSC). The CSC Administrative Assistant provides Embassy personnel with general information about all Management –related matters and answers employee’s Management –related inquiries either with direct action or by coordinating a solution.

QUALIFICATIONS REQUIRED:

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Two year college degree in a secretarial field, administration or customer- service oriented field is required.

2. At least three (3) years of progressively responsible experience in an administration and/or customer service role is required.

3. Level IV (Fluent) in speaking/reading/writing in English and Bahasa Indonesia are required.

4. Must have good knowledge of the principles of customer service. This includes customers’ needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Must have excellent knowledge of administrative and clerical procedures and system such as managing files and records, and designing forms.

5. Must have excellent time management skills, Must be an active listener, an active learner, service orientated, and a problem solver. Must be proficient in computer applications i.e. Microsoft Word, Excel, e-mail, PowerPoint, Microsoft Access.

6. Must have the ability to work in a high stress, and high volume environment.